Kathleen Colburn, Product Manager

Support accessible files in your classroom with Snapverter


Need to quickly transform classroom papers, eBooks and PDFs into accessible, Google Drive-friendly files? Then Snapverter™ is the solution for you! Snapverter is an easy-to-use add-on for Read&Write for Google Chrome™ that converts printed documents and inaccessible digital files into readable PDF files, making every single word in your classroom truly accessible for every student.


To help you get the most out of Snapverter, let’s take a look at three types of documents and file types that can be used with Snapverter to make your classroom more accessible. We'll look at:

  1. Paper documents and inaccessible PDFs
  2. Daisy books
  3. Kesi files
Without further ado, let's start things off!
 

1. Paper documents and inaccessible PDFs

We all know that in today’s world (both inside and outside of school) there’s a big push to go digital and move away from paper. But if you look around your classroom, you probably see paper all over the place! Textbooks, worksheets, articles, essays and more. These paper documents can be easily made digital by scanning them to PDF format, but that doesn’t necessarily mean that they will be accessible.

Have you ever scanned a worksheet or textbook page, had your students open it with Read&Write to use text to speech, and it wouldn’t read? Or your student tried to highlight a word and they couldn’t highlight anything? Snapverter can help with this.

Snapverter will convert those inaccessible documents to accessible PDFs in a matter of minutes. All you need to do is:
  1. Make sure the inaccessible PDF is saved in Google Drive
  2. Move the file to your "Drop here to convert" folder
  3. Wait just a few minutes and then grab your new, accessible PDF from the "Finished" folder


Keep in mind the conversion time can vary depending on the size of the file. A chapter of a textbook will take longer than a single worksheet. But when Snapverter is finished, you’ll have an accessible PDF that students can then open with Read&Write to listen to the text read aloud, highlight and annotate, look up words, and more.
 

2. Daisy books

If you use Daisy books from Bookshare, Snapverter can be used to convert these to ePub format in your Google Drive. These can then be opened with Read&Write’s ePub viewer where text to speech, dictionaries, highlighters, annotations and other literacy supports are available. All you need to do is:
  1. Make sure your zipped Daisy book is saved in Google Drive
  2. Move it to your "Drop here to convert" folder
  3. Wait just a few minutes and then grab your new, accessible ePub from the "Finished" folder

 

3. Kesi files

If you have Kesi files from using Kurzweil software, Snapverter can be used to convert these to accessible PDFs as well. All you need to do is:
  1. Make sure the Kesi file is saved in Google Drive
  2. Move it to your "Drop here to convert" folder
  3. Wait just a few minutes and then grab your new, accessible PDF from the "Finished" folder

 

Google Drive is the key

Now that you’ve created these accessible resources, how do you get them into the hands of your students? Because Snapverter works inside your Google Drive, the answer is easy!

Any of the newly converted files in your "Finished" folder are immediately ready to share with students. Just right-click on the file and choose Share, and then you can choose from the various ways of sharing a Google Drive file. Or you can move the file to a shared folder that you use with your students for assignments and resources.

Pro tip: You can even share your whole Finished folder with students or other teachers so they all automatically have access to the files you’ve converted.

Now it’s time to put these ideas into action. Think about the instructional materials you use, and which ones could be made better and more accessible to your students with the help of Snapverter. And share with us your results by leaving a comment below. Time to get converting!

Comments

Rozalind Stachon 12/6/2019 4:35:59 PM
Our use of Read and Write is greatly impacted by issues of how to share converted documents/files. If you share a converted file with multiple students, they are all working in the same file. What is the process for sharing a converted file from teacher/staff with multiple users, such as a class?
I've tried the google directions contained within the link below, and it still shows as all users working in the same file. This means students can't highlight or put in responses etc. they way they could in a separate document. Please HELP!

https://support.google.com/a/users/answer/9308985?hl=en (texthelp support shared this link with me)

Deena Kimmel 12/9/2019 2:45:30 PM
Hi Rozalind - If you are using Google Classroom, you can share a unique file with multiple users by selecting "Make a copy for each student". Let us know if you have any more questions. Thanks!

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